Bylaws

 

Article I – Name: The organization shall be known as the:

IRON BRETHREN MC, Inc

Article II – Purpose: The purpose and mission of the organization are:

We are a family oriented club. Our focus will be on participating in family friendly events. The purpose of this Club is to enjoy riding and encourage our five (5) Ideals: Strength, Honor, Loyalty, Wisdom, and Pride.

Article III – Officers:

  1. The Officers, hereinafter referred to as the Directors, is the governing body of the organization shall consist of nine (9) members who are:

    1. Active members for a minimum of twelve consecutive months (which may include the initial Probationary period) prior to duly election into position with accordance with Articles VII and VIII below.

    2. Classified as a Riding Member.

  2. Directors shall serve a perpetual term until resignation, death, or a majority vote of nonfeasance of the officer by the membership.

  3. Vacancies of the Director position due to death, resignation or nonfeasance in office may be filled from within the active membership through an appointment by the remaining Directors. The term of member thus appointed will expire no later than the second regular meeting of the organization, during which time all eligible members are to be polled for interest and a ballot of eligible members that are interested is to be provided to eligible voting members, and voted upon at a regular meeting of the organization.

  4. All Directors, including those newly elected, shall assume their new duties on the first day following the meeting in which they were elected.

  5. Directors that fail to maintain a required membership status without suitable cause will be presumed to have resigned and will be replaced in accordance to Article III:C.

Article IV – Membership

Iron Brethren is an equal opportunity organization; membership is not restricted on the basis of race, color, creed, gender or national origin. Membership is voluntary. Categories of membership are as follows:

  1. Hang Around – Any person that is interested in attending events, rides, or other activities with the group without becoming a member. A hang around is allowed limited access to non-riding events upon invitation by a member in good standing. Hang Around status shall remain in effect until such time as an application is submitted, the hang around is sponsored by a member in good standing, background check is completed, and voted into the Prospect status by vote of members as outlined in Article VIII.

    1. Hang Around are not permitted to nominate candidates, vote or hold office

  2. Prospect – Upon completion of application, background check, and successful vote by the members, the new member is considered a Prospect. The Prospect’s Sponsor can bring the Prospect up for a vote at a regular meeting once a month. The vote shall be cast in accordance with Article VIII the member will be brought into full membership, if the vote is negative the potential member will remain a prospect. A potential member may only remain a prospect for a period of time not to exceed twelve consecutive months.Prospect are not permitted to nominate candidates, vote or hold office

  3. Riding Member – Upon receiving a successful vote from the Prospect level of membership, the potential Riding Member is granted a rights and responsibilities of a Member. Any Riding Member on disciplinary suspension, probation, extended leave of absence, etc., are not eligible to nominate candidates, vote or hold office. Riding Members are required to have:

    1. Own or have access to regular use of a motorcycle of which they are the licensed operator or co-rider of.

    2. Have satisfactorily completed the Prospect period.

    3. Be of good moral character.

    4. Be an active participant within the group.

    5. Paid their Dues, and are current and up-to-date.

    6. Maintain required license, insurance, and vehicle inspection as applicable by law.

  4. Non-Riding Member – Upon receiving a successful vote from the Prospect level of membership, the potential Non-Riding Member is granted a rights and responsibilities of a Member. Any Non-Riding Member on disciplinary suspension, probation, extended leave of absence, etc., are not eligible to nominate candidates, or vote. Non-Riding Members are required to have:

    1. Have satisfactorily completed the Prospect period.

    2. Be of good moral character.

    3. Be an active participant within the group.

    4. Paid their Dues, and are current and up-to-date.

  1. Junior Member – Any candidate that is under the age or majority or still enrolled in school and has not earned a diploma, GED, or equivalent shall be classified as a Junior Member. Junior Member must have a parent or guardian that is a member. The Junior Members are not eligible nominate candidates, vote or hold office.

  2. Honorary Member – Those appointed by the membership in recognition of service to the organization. Honorary Members are not eligible nominate candidates, vote or hold office.

    1. NOTE: Businesses and/or individuals that donate to the organization or the charities that the organization raises funds for are not eligible to nominate candidates, vote or hold office.

Any Riding Member that suffers a temporary loss of his/her motorcycle due to accident or other non-planned event shall remain within the classification of the Riding Member for a period no longer that six months from the day of the loss.

Article V – Officers Duties and Responsibilities:

The duties and responsibilities of the officers which may, from time to time, include other assignments as deemed appropriate by the membership shall be as listed below.

  1. President:

    1. Be the chief operations officer.

    2. Supervise the business and affairs of the organization.

    3. Preside over meetings.

    4. Be jointly accountable with the Treasurer for disbursement of the organization’s monies.

  2. Vice President:

    1. Shall, in the absence or disability of the President, act as the President. This authority shall convey to the Sargent at Arms, if applicable, in the absence or disability of the President and Vice President.

  3. Secretary:

    1. Record and keep the minutes of the meetings.

    2. Maintain and attest to the organization seal as may be required.

    3. Maintain applicable records and files with the exception of the financial records.

    4. Be responsible for all general correspondences.

    5. This position is not required to be filled by a Director.

  4. Treasurer:

    1. Have custody of the monies of the organization.

    2. Maintain such records as required by law and by the membership.

    3. Carry out, in conjunction with the President, the instructions of the membership as regards the receipt, security and disbursement of funds.

    4. Be bonded in the amount specified by the membership.

    5. This position is not required to be filled by a Director.

  5. Road Captain:

    1. Coordinates all rides, runs, bike nights, and events for the organization.

    2. Handles member problems on the road.

    3. In charge of enforcing the Riding Etiquette and rules.

  6. Tail Gunner:

    1. Shall assist the Road Captain in duties during all rides, runs, bike nights and events for the organization.

    2. Shall, in the absence or disability of the Road Captain, act as the Road Captain. This authority shall convey to the Vice President, if applicable, in the absence or disability of the Road Captain and Tail Gunner.

  7. Sergeant at Arms:

    1. Keeps the peace at meetings, rides, and other events.

    2. Responsible to the enforcement of the rules and regulations of the organization under direction of the membership and officers.

  8. Quartermaster:

    1. Shall be responsible to maintain and or repair the properties and holdings of the organization at the direction of the members.

    2. Shall, in the absence or disability of the Sergeant at Arms, act as the Sergeant at Arms. This authority shall convey to the Vice President, if applicable, in the absence or disability of the Sergeant at Arms and Quartermaster.

  9. Historian:

    1. Maintains a record of Club events.

    2. Shall, in the absence or disability of the Secretary, act as the Secretary. This authority shall convey to the Vice President, if applicable, in the absence or disability of the Secretary and Historian.

Article VI – Committees

The membership can at any point in time create and or designate Committees and such sub-committees as deemed appropriate to assist in the managing of the organizations business. All Committees shall require a Director to Chair the Committee.

Article VII – Meetings:

  1. Regular Meetings:

    1. With the exception of the Annual Meeting (Section B, below) the meeting shall be the third Friday of the month at 19:00 hours, at the Club House.

    2. Secretary shall give a minimum of 24 hour advance notice to the general membership of any change(s) in date, time and/or location of monthly meetings

    3. Ten (10) members shall constitute a quorum to conduct business.

    4. If he/she deems necessary, the presiding officer may modify the order of business. The normal order of business is as follows:

      1. Reading of the preceding meeting’s minutes.

      2. Reports of Officers

      3. Reports of Committees.

      4. Old or unfinished business.

      5. New Business.

      6. Other business for the good of the organization.

      7. Adjournment.

  2. Special Meetings:

    1. Special meetings may be called at the discretion of the President or upon request of two (2) Directors, but not without a minimum of one (1) day’s written notice OR verbal consent of each Director. The Secretary shall ensure that all members are notified of the date, time, location and purpose of any Special Meeting.

  3. Note all meetings are open to the general membership, including Prospects. However the Directors may conduct portions in closed session for the purpose of discussions regarding personnel, disciplinary matters or other such sensitive or privacy-related issues. Decisions/determinations made during closed sessions, other than disciplinary actions, will be reported to the general membership when the meeting is reconvened and will be included in the general minutes.

  4. Annual Meeting:

    1. No later than the regular meeting scheduled in August the membership will appoint a Annual Meeting Committee, consisting of at least three (3) members. This ad hoc committee is responsible for:

      1. Making arrangements for the Annual Meeting.

      2. The time and place of the Annual Meeting shall be announced in writing to all members during the month of October.

Article VIII – Voting:

  1. All members must be present to cast a vote, with exception of those with reasons approved by the Officers. All votes cast via absentee shall be submitted to the Sergeant at Arms prior to the start of the meeting.

  2. At regular meetings only Members in good standing may vote. Each member may cast not more than one vote.

  3. Except where listed below all business of the organization shall be carried by majority vote, or tally of 51% of the membership or greater.

  4. Admissions of Prospects, Members and Honorary Members require a vote with two (2) or less nay votes.

  5. Termination of membership at any level requires a unanimous vote of all members present or approved as outlined via Article VIII:A.

Article IX – Parliamentary Procedure

Except as otherwise stated herein, Robert’s Rules of Order shall prevail on procedural questions and issues.

Article X – Amendments:

Amendment or repeal of these Bylaws, in whole or in part, shall require a motion to repeal or amend be carried at each of three successive regular monthly meetings. Amendments, once approved shall be written into the text thereof, and the revised Bylaws shall be distributed to the membership by the Secretary.

Article XI – Disciplinary Action:

  1. It is the intention of the organization that minor performance/disciplinary problems of individuals will be handled by the Sargent at Arms. This would normally be in the form of a discussion between the two individuals and would be limited to verbal interaction.

  2. Should the problem persist or, if deemed appropriate due to the nature of the problem, the matter may be referred to the Officers. The Officers may take one or more of the following actions as deemed appropriate after a meeting of the Officers:

    1. Issue a formal warning.

    2. Suspend the member for a specified period of time.

    3. Other action as deemed appropriate.

Suspension of a member will only be by majority vote of the entire group of Officers. Termination of a member shall only be by unanimous vote by the members at a regular monthly meeting. It is not the intention of the Officers when assessing the need for disciplinary action to determine the legal guilt, but, rather, it is to determine whether the performance/conduct of a member has violated the rules of the organization and/or has in some way jeopardized a member, other person, or the reputation of the organization.

Article XII –

In accordance with the requirements of the Commonwealth of Pennsylvania, Department of Revenue, Miscellaneous Tax Division: In event of the sale or dissolution of the Iron Brethren, use of any surplus funds for the private inurement of any person or persons is strictly prohibited.